Get my free audit
Party Rentals/Rental pricing calculator
Free tool for rental companies

Rental pricing calculator

Put in what a unit costs, what each booking costs and how soon you want it paid off. You get a break-even price, a price at your target margin, and how many bookings it needs at your local rate.

1. The unit

2. Each booking

3. Your target

Each booking costs
$124
Break-even price
$128
Price at your target
$161
($1,650 ÷ 2 years + $600) ÷ 30 bookings = $47.50 a booking
$47.50 + $15.00 supplies + $61.00 delivery = $123.50
$123.50 ÷ (1 − 3.3% − 20%) = $161.02

At $175, this unit needs 16 bookings a year to cover its fixed costs and pay for itself in 2 years.

The starting values are examples, not benchmarks or market prices. Replace them with your own quotes.

How the math works

Fixed costs, per-booking costs, then margin

Worked example, using the calculator’s starting numbers, which are ours for illustration. A $1,650 unit and kit paid off over two years is $825 a year. Add $600 for its share of insurance, storage and repairs, and that’s $1,425.00 a year. Over 30 bookings, it’s $47.50 each.

Each booking also costs $15 for cleaning and supplies, plus $61.00 to deliver: 30 miles at $0.70, and two paid hours at $20. So one booking costs $123.50. To break even after a 3.3% card fee, you need $127.71. For a 20% margin as well, you need $123.50 ÷ 0.767 = $161.02.

Then look at the market. If similar units rent for $175 near you, this one needs 16 bookings a year to cover its fixed costs. Try your own figures, and see how far delivery distance moves the answer.

This gives you a floor, not a market price. Our guide to bounce house rental prices covers how to check your area and set the final price. It isn’t accounting or tax advice.

Rental pricing · FAQ

Rental pricing questions

How do I work out what to charge for a bounce house?

Add the unit's yearly cost (its price spread over your payback period, plus its share of insurance, storage and repairs), divide by bookings a year, and add the cost of each booking: cleaning, delivery and paid time. Then divide by one minus your card fee and target margin, and compare with what's charged locally.

Should I charge for delivery separately?

Many companies include delivery within a set area and charge beyond it. Whichever you choose, the cost has to be in the price somewhere. The calculator shows what delivery really costs each booking, including your time, so you can set the radius and fee with real numbers.

How many bookings a year should I assume?

Be cautious, because this number moves the price more than any other. Count the weekends in your season, take off rain and wind, and start with what you can realistically book in your first year. We found no reliable published average, so we don't suggest one.

What if my price is above what others charge?

Check delivery distance and paid hours first, then the number of bookings you assumed. A narrower area or a better-priced unit may close the gap. If it doesn't, the unit may not work in your market, which is much better to find out before you buy it.

Does this work for tents and tables?

Yes, for anything you own, deliver and set up. Treat a set of tables and chairs as one unit, and include the extra time to count, clean and load them.

Free audit

Priced right. Now get found.

We check how you show on Google in the towns you deliver to, how your site works on a phone and how many steps it takes to book, and email you the first three fixes. Free. If you need booking software, Giga Rental System is our sister product.

Get my free auditRead the pricing guide